All truths are parallel, someone had once said.
In any field of work or discipline you may find yourself in at any given time I want you to know that there are some tested and proven principles that can help you to scale up your productivity in a way you have never known before especially if you have a burning desire to achieve success by getting more work done in a record time.
Do You Scuffle With Meeting Targeted Goals or Getting Work Done Effectively?
It is a myth that extra ordinary work must be a wound out and laborious process.
Getting the same quality of work done, in a more efficient way, is the name of the game. Forget everything you think you know about how things have to be when you’re working. Learning how to get more work done in a shorter period will allow you to expand on your skill sets and continue to grow and develop.
You know the cliché’, work smarter, not harder.
Here’s How To Get It Done:
1. Plan to work in batches.
You need to remember that our society has come up with this insane concept that to be a “good worker” you have to put in some many hours of work with little to no breaks. That’s nonsense because your brain don’t work that way. Always remember that in reality, the perfect way for humans to work is in short bursts when you’re most inspired. The length of time worked versus when a break is needed does vary from person to person but it’s not up for debate that this is the best strategy.
Ideally, you should sit down to start a project and give yourself a period of uninterrupted work. This could be for 45 minutes to an hour straight. Then, force yourself to take a break for a set period as well, like a 15-minute break.
This is not a joke, possibly set an alarm. You’ll be glad you did later. Breaking up your time like this prevents your mind and body from becoming bored. It removes the chance of “working solely for the sake of working” and ensures that you maintain a high quality of production.
By so doing you will also greatly lower the chance of getting burnt out from your work and losing motivation for the future.
2. Do Away With Distractions.
In this day and age, you have more external incentive than ever. The majority of this coming as a direct result of technological advances. These are things like television, the internet, and our phones are causing our attention spans to shrink as they grow and develop.
There’s nothing wrong with harmlessly checking Facebook once or twice right?
They do way more damage to you than you might think, in two huge ways specifically.
Stopping in the middle of creative work, no matter how swiftly, interrupts your flow and your brain’s thought process. Once you are in a good work flow and you get distracted, it’s like having to reset and get sent back to go in domination. Your brain has to find where it was, re assess the situation, and then make the effort to get back to that stopping point.
It’s a huge waste of time. Those small moments add up to a ton of wasted time overall and so it’s crucial to get work done first, then play.
In order to get great work done efficiently and effectively you have to remove these distractions and all others to set yourself up for success. This can’t be done in the moment. It has to be planned. Motivating yourself based on pure willpower is tough.
When you’re about to get any kind of work done you need to have the following conditions met:
- Work in the same place every time: This will train your mind and body to associate that work space with getting things done and help you mentally prepare yourself to start working.
- Leave the cell phone behind: Turn off phone notifications for the time period that you’re getting the bulk of your work done. Any conversations that might happen can wait, but your work can’t.
- No social media: Don’t have any extra tabs open for any social sites on your computer. Heck, work on a piece of paper with a pen if you can’t control yourself. Make it difficult to get distracted.
Removing distractions helps get higher quality work done more quickly.
3. Pen Down Clear Goals With Set Time Limits
Truer words were never spoken.
Tony Robbins once said and I quote, “Setting goals is the first step in turning the invisible into the visible.”
Sometimes it can seem like you’re working in circles or aimlessly taking stabs in the dark at what you’re trying to accomplish because you don’t have a set and measurable end point in mind. Before you get started with any task, first take time to write down and understand what the finish line looks like.
In whatever area your work is in first ask yourself what does success look like to you in that moment and what you have to check off before you can consider yourself done. This will give your work purpose and the direction that you need to stay on task until you finish. It’s more about knowing when you’re done than knowing if you did a good job or not.
Also, you have got to give yourself realistic, yet challenging time constraints with any work that you do. Breakdown your work into individual steps that are realistic to achieve and that encompass the entire project. Give each step a realistic time limit. Add up those times and then take a little off the total one at a time. Spread that total out for the amount of days you think it should take you.
Now you’ve got a road map for achievement.
This is important because the human mind is good at adapting to the amount of time it’s given to figure something out in the best way. If you don’t have a set time limit for yourself then you run the risk of allowing yourself to procrastinate or not use your time as effectively. On the casual side, if you plan for a little less time than you thought possible, you’ll likely rise to the occasion. Go ahead and surprise yourself even more than you’ve planned earlier.
4. You’ve Got To Revolutionize
To continually rise above your current limits and be great at anything you’ve got to always question your way of doing things and try new ways.
If you’re finding yourself getting frustrated with your work and stagnating, it’s likely because the models of what you’re doing are old-fashioned, or not working for you anymore.
Every new project or venture in life should be met with experimentation and reiteration.
- This could be done by using a new word processing program.
- Getting advice from an online course.
- Using new ad copy that you’ve never tried before for a marketing drive.
- Changing your present environment.
- Plan on eating a different mealtime for the week.
- Anything the new variable is, you have to introduce new approaches for growth to happen.
Each time you introduce a new variable, keep all others the same, and be sure to accurately measure the impact of the new technique and your end results. Retain the influences that make you more productive and effective and remove the ones that didn’t help or made you worse.
Did it help? Should you stay away from that in the future? Do you need to test it again?
Asking yourself these questions will make sure that you aren’t changing things only for the sake of being different, but more often than not, you’ll find that switching things up allows you to innovate and think more creatively about problems that you’re having.
This helps keep you inspired and breaks up any inherent monotony that might start creeping up when you do a specific kind of work for too long.
Humans are like a computer with an operating system. When you’re trying to effectively get work done with a bad or old system, you’re going to do it slowly and with struggle.
But when you have a brand new constantly updating software, with a specific and well-thought-out scheme that’s taken care of properly, great things will happen.
I once read about some sixteen tips that can help you get things done quicker than you normally would have gotten them done and I want to share them with you with expectation that they will help you as they did to me. Enjoy the reading!
16 Tips For Getting 90 Percent of Your Work Done Before Lunch
By the time lunch rolls around, you push back from your desk with a satisfied sigh, saunter off to your car, and drive off to have a leisurely, stress-free lunch, daydreaming about the 18 holes that you’re going to play for the rest of the day.
This can be for real.
You can get 90 percent or more of your work done in the morning. Around the time people are groping for the next shot of caffeine, you’re shutting down your Macbook and chilling out.
How do you do this? I’m going to give you 16 amazing productivity tips, but first let me set the stage:
- First, I’m defining work as stuff that you do–important stuff. Ideally, meetings can be shoved out of the picture.
- Second, this approach is built on the Pareto principle. The Pareto principle states that 80 percent of your results come from 20 percent of your efforts. Getting your work done in the morning means that you can take a leaner approach to the important tasks–a smart approach.
1. Schedule your day the night before.
Every day, you should list all your tasks and when you’re going to do them the following day. You will not be productive unless you plan out everything you’re going to do the next morning.
Quick tip: Don’t schedule too much. Keep your to-do schedule light to actually accomplish real work.
2. Clean your office the night before.
Clutter in your office creates distractions. A sticky note on your desk that says “Call Bob ASAP!” can throw off your whole day.
Showing up to work in a spic-and-span environment helps you to think clearer and work harder.
3. Wake up at an ungodly hour.
To really get stuff done, you’ve got to get up in time to make it happen.
I recommend anytime from 5:30 to 6:30 a.m. If your morning routine takes a little longer, bump your wake-up time back a little more. Obviously, you’ll need to adjust your bedtime accordingly.
Scientific evidence shows that morning exercise can make you think better, work better, and become more productive.
Harvard’s John Data is the author of Spark: The Revolutionary New Science of Exercise and the Brain. He writes that exercise is essential for reaching “high-performance levels in intellectually demanding jobs.”
A quick jog or 30-minute yoga session can prepare you for a powerful session of getting stuff done.
5. Stick to your schedule.
Don’t let yourself veer off the course that you’ve mapped out. You have a limited amount of time. Don’t ruin the schedule.
Take your schedule, allow it guides you, and you’ll be able to accomplish more.
6. Give yourself 20 minutes to reach flow.
This happens when you are completely absorbed in your activity, single-mindedly accomplishing things at a high level and rapid pace.
It takes some time to reach flow, so if you don’t feel productive or engaged in your work, just give it some time.
7. Make 60-second decisions.
Decision making is a time-draining vortex. When you’re faced with a decision in the course of your work, give yourself a one-minute limit. Your decision will be just as good, but it will take less time.
8. Wear headphones.
Headphones can shut out distractions and keep you focused. Harvard Business Review advises workers to put on their headphones to be more productive.
9. Do the toughest tasks first.
Mark Twain wrote, “If you eat a frog first thing in the morning that will probably be the worst thing you do all day.” Brian Tracy turned this statement into an entire principal (and even wrote a book on it).
If you get your biggest and ugliest task done first, the rest of the day will be massively productive.
10. Do your writing early on.
Writing is one of the most mentally demanding tasks. However, writing also has the power of focusing your brain and improving your productivity. Do you writing early in the day, and you’ll improve both the quality of your writing and the rest of your day.
11. Don’t commute.
If you typically have a lengthy work commute, do everything you can to avoid it
It’s not just wasted time that you want to guard against. It’s the mental havoc. A commute is one of the most stressful parts of the day. Starting your workday with that level of stress can completely ruin your productivity.
Don’t even commute to Starbucks.
12. Don’t hold meetings (even over the phone).
If you’ve been in business for very long, you know that most meetings are a waste of time. Avoid meetings if at all possible.
13. Don’t check your email first thing.
The electronic communication pipeline can be as destructive as meetings. Sure, you need to deal with email. It’s important, but don’t let it swallow your day by starting out with it.
14. Stick to a routine.
If you do something repeatedly, you’ll be able to do it better and faster each time. Once you find a routine, stick with it. Your routine is the ramp to your productivity.
15. Make yourself comfortable.
Do whatever you need to do to position yourself for success. If that means showering, shaving, eating breakfast, journaling, meditating, feeding the dog, opening the blinds–do it. When you accomplish these preparatory tasks, you are creating an environment that will make you more productive.
16. Reward yourself at a certain time.
Set the clock–a countdown timer if you have to. At a certain point, you’re going to stop. So, stop. Break out the kazoos, throw some confetti, and do your happy dance. It’s time to reward yourself. Apply and get more done!
For those of us who possess unstoppable energy and an internal drive to get even more done, we don’t have to quit in the mornings. If work makes you happy and fulfilled, keep going.
Getting 90 percent of your work done in the morning just means that you might get more than 100 percent of your work done every day.
Now my last question: What tips do you use to get your work done early in the morning? Feel free to share your experience and thought in the comment section below and let others learn from it.